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RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT(S) TO OBTAIN GOVERNMENTAL REPRESENTATION AND CONSULTING SERVICES IN TALLAHASSEE, FL, WAIVING THE REQUIREMENTS OF SECTIONS 2-8.3 AND 2-8.4 OF THE MIAMI-DADE COUNTY CODE, PERTAINING TO BID PROTESTS, BY A TWO-THIRD VOTE OF THE BOARD MEMBERS PRESENT, AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXECUTE THE AGREEMENT(S) FOR AND ON BEHALF OF MIAMI-DADE COUNTY AND TO EXERCISE ANY CANCELLATION AND RENEWAL PROVISIONS, AND TO EXERCISE ALL OTHER RIGHTS CONTAINED THEREIN CONTRACT NO(S). RFQ801

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WHEREAS, on November 3, 2011, this Board adopted Resolution R-928-11, approving the advertisement of Request for Qualifications (RFQ) No. 801 for Governmental Representation and Consulting Services in Tallahassee, FL; and
WHEREAS, this Board appointed an evaluation committee, waiving the requirements of Implementing Order (IO) 3-34, Formation and Performance of Selection Committees, to implement the appointment; and
WHEREAS, the solicitation tasked the committee with evaluating the proposals and recommending which proposers are qualified to render the required services; and
WHEREAS, this Board directed the County Mayor or designee to report the evaluation committee�s recommendation to the Board by December 6, 2011; and
WHEREAS, this Board required that the solicitation allow the Board to rank and select the highest qualified firms in its sole discretion; and
WHEREAS, this Board waives the procedures contained in Section 2-8.3 and 2-8.4 of the County Code pertaining to bid protests by a two-third (2/3) vote of the Board members present; and
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board approves the execution of agreement(s) in substantially the form attached hereto and made a part hereof, in the amounts and with the firms specified in Attachment 1 (to be completed following Board discussion), waives the procedures contained in Sections 2-8.3 and 2-8.4 of the County Code pertaining to bid protests, by a two-thirds (2/3) vote of the Board members present, and authorizes the County Mayor or designee to execute same for and on behalf of Miami-Dade County and to exercise any cancellation and renewal provisions and all other rights contained therein.

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Date:

To: Honorable Chairman Joe A. Martinez
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject: Report of the Evaluation Committee for RFQ No. 801, Governmental Representation and Consulting Services in Tallahassee, FL
Pursuant to Resolution R-923-11, attached is the report of the evaluation committee appointed by the Board of County Commissioners (Board) for Request for Qualifications (RFQ) No. 801, Governmental Representation and Consulting Services in Tallahassee, FL.

SCOPE
The selected firm(s) shall provide Miami-Dade County with governmental representation services before the executive and legislative branches of the state government. The services include a full range of lobbying, legislative counsel, governmental consulting, and advocacy services requested by the County for various subjects/issues as assigned, based on the County�s annual legislative package.

FISCAL IMPACT/FUNDING SOURCE
The attached form of agreement allows for an annual amount for the required services and an annual amount for work orders and optional services in the aggregate for all contracts awarded. The contract amounts to be awarded to each firm will be determined by the Board, pursuant to Resolution R-928-11. The funding source will be general funds.

TRACK RECORD/MONITOR
The Executive Director, Office of Intergovernmental Affairs, is responsible for monitoring the performance of the contractors. There are no compliance or performance issues with any of the recommended firms.

DELEGATION OF AUTHORITY
The County Mayor or County Mayor�s designee will have the authority to exercise, at their discretion, contract modifications, subsequent options-to-renew and other extensions in accordance with the terms and conditions of the attached form of agreement. The current contracts were extended on a month-to-month basis, until these successor contracts are awarded.

MANAGER'S BACKGROUND
On October 18, 2011, the Board through Resolution R-923-11 directed the County Mayor or the County Mayor�s designee to bring for Board approval a request to advertise a competitive solicitation for the procurement of state lobbying contracts. The resolution also appointed an evaluation committee for the solicitation, waiving the requirements of Implementing Order 3-34 to implement the appointment. The County Mayor or the County Mayor�s designee was also directed to report the evaluation committee�s recommendation to the Board, together with a proposed form of agreement for award to the firms selected by the Board, by December 6, 2011.

On November 3, 2011, the Board adopted Resolution R-928-11, which authorized the advertisement of RFQ No. 801 to obtain proposals from qualified firms to provide Governmental Representation and Consulting Services in Tallahassee, FL. The evaluation committee was tasked with evaluating proposals and submitting the results as to which proposers are qualified to render the required services. The Board will make the final determination of which firm(s) to award. In order to achieve the Board�s directive, it is recommended that the bid protest procedures be waived.

Attached are the following for Board consideration:
� Resolution authorizing execution of the attached agreement with the firm(s) selected by the Board and waiving bid protest procedures by a two-thirds vote of the Board members present,
� Report of the Evaluation Committee with copies of the proposals, and
� Proposed form of agreement.




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Deputy Mayor